July 21,
2010
Boardroom-Courthouse
Loup City, Nebraska
SHERMAN COUNTY BOARD OF COMMISSIONERS.
The Sherman County Board of Commissioners met in regular session on Wednesday,
July 21, 2010 in the Boardroom of the Sherman County Courthouse with the
following persons present: Eldon Kieborz-Chairman,
Tom Bandur and Richard Panowicz. Also present was Marcy Sekutera-Sherman County
Clerk. The Chairman called the meeting to order at 9:35 a.m.
Notice
of the meeting was given by advanced publication in the Sherman County Times, given
in advance to all members of the Board. At the beginning of the
meeting,
the Chairman announced and informed the public that a current copy of the Open Meeting
Act was posted on the South wall of the Boardroom
with copies of the Act also
available
in the Boardroom for public viewing.
PREVIOUS
MINUTES APPROVED.
The Board reviewed the minutes of the June 23,
2010 regular meeting. An agenda was posted in the Clerk’s office and kept
continuously current. Motion by Panowicz and seconded by Bandur approve the
previous minutes as written with proof of publication on file. Roll Call Vote: Aye:
Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
MAIL, LIBRARY BOARD MINUTES, TREASURER’S
RECEIPTS, SECURITIES AND CLAIMS.
The Board reviewed the mail received, the
Treasurer’s Financial Statement for the period of January 1, 2010 to June 30,
2010, the Treasurer’s Receipts, the Library Board minutes and the claims
submitted for payment.
SHERIFF’S REPORT ON DISTRESS
WARRANTS.
The Board reviewed the Report on Distress
Warrants that was issued to the Sherman County Sheriff’s Office on October 20,
2009 from the Sherman County Treasurer’s Office. Total distress warrants issued
46, total warrants collected 46. Total funds collected with interest
$15,458.12.
APPROVE AND AUTHORIZE CHAIRMAN TO
SIGN AID AGREEMENT.
Michael
Eurek-Executive Director, Sherman County Economic Development Board present.
Mr. Eurek reviewed with the Board the notice
of award letter, an aid agreement and a summary that includes specific
instructions for the EECBG program. After discussion, motion by Bandur and
seconded by Panowicz to approve and authorize Chairman to sign the Aid
Agreement between Sherman County and the Nebraska Energy Office for grant
application #E104, Sherman County Courthouse Window project. Roll Call Vote:
Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion
carried.
PUBLIC
HEARING ON APPLICATION FOR NEBRASKA AFFORDABLE HOUSING/RESOLUTION NO. 23-10.
Judy Petersen-Housing Coordinator, Central
Nebraska Housing Developers present.
Chairman Kieborz opened the public hearing
at 10:00a.m.for the purpose of hearing any objections or suggestions concerning
an application to the Department of Economic Development for Nebraska
Affordable Housing Program Grant. No persons were present and no written
comments received. Motion by Bandur and seconded by Kieborz to approve and
authorize Chairman to sign Resolution No. 23, authorizing Chairman to sign an
application for Nebraska Affordable Housing Program Funds. Roll Call Vote: Aye:
Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
Chairman Kieborz closed the public hearing at 10:15a.m.
OPENING OF
BIDS FOR GENERAL ADMINISTRATIVE SERVICES.
Chairman Kieborz opened the bid received
from Central Nebraska Housing Developers for General Administrative Services for the proposed
Owner-Occupied Rehabilitation Housing Program at 10:15a.m. and
read aloud. The Board reviewed the qualifications of CNHD and the fees for the
services needed. After discussion, motion by Bandur and seconded by Panowicz to
accept the bid submitted by Central Nebraska Housing Developers at 8% of the
total grant funds to be allowed for administration services.
Roll Call Vote: Aye: Bandur,
Kieborz, Panowicz. Nay: None. Motion carried.
OPENING OF
BIDS FOR HOUSING SPECIALIST SERVICES & LEAD BASED PAINT SPECIALIZED
SERVICES.
Chairman Kieborz opened the bids received
for Housing Specialist Services and Lead Based Paint Specialized Services
Provider
and read each aloud. Bids were received from Central
Nebraska Community Services, Inc. Loup City, Nebraska and Community Development
Services, LLC Plainview, Nebraska. The Board reviewed the qualifications of
each and the fee schedules. After discussion, motion by Bandur and seconded by
Panowicz to accept the bid from Central Nebraska Community Services, Inc. Loup
City, Nebraska, the fee not to exceed $12,000 for Lead-Based Paint Specialized
Services and the Housing Rehabilitation Specialist services for the proposed
program not to exceed $26,000, all based on a grant award of $260,000. Roll
Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion
carried.
STATEMENT
OF ASSURANCES AND CERTIFICATIONS.
Motion by Bandur and seconded by Panowicz to
approve and authorize Chairman to sign Statement of Assurances and
Certifications on behalf of Sherman County to the Nebraska Department of
Economic Development regarding application for Community Development Block
Grant, Home and Trust Funds.
Roll Call Vote: Aye: Bandur,
Kieborz, Panowicz. Nay: None. Motion carried.
SELF
CERTIFYING FUNDS.
Motion by Bandur and seconded by Panowicz to
approve and authorize the County Clerk to certify to the Nebraska Department of
Economic Development that Sherman County will self certify funds for the
rehabilitation claim forms and invoices for the proposed Owner-Occupied
Rehabilitation Program. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
CANCEL CHECK NO.7914 & CHECK
NO.8082
Motion by Kieborz and seconded by Bandur to
cancel check No.7914 payable to BARCO in the amount of $44.05, duplicate
payment. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz.
Nay: None. Motion carried.
Motion by Bandur and seconded by Panowicz to
cancel check No. 8082 payable to Terra Scan Inc. in the amount of $5141.16, new
contract signed with the Nebraska Department of Revenue. Roll Call Vote: Aye:
Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
NON-ECONOMIC
DEVELOPMENT PROGRAM INCOME REPORT-GRANT #97-BD-002.
Motion by Panowicz and seconded by Bandur to
approve and authorize Chairman to sign the Nebraska Department of Non-Economic
Development Program Income Report Grant #97-BD-002. Roll Call Vote: Aye:
Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
REGION 3 BEHAVORIAL HEALTH SERVICES
LETTER OF AGREEMENT.
Motion by Kieborz and seconded by Panowicz
to approve and authorize Chairman, Region 3 Governing Board Chairperson and
County Attorney to sign Letter of Agreement with Region 3 Behavioral Health
Services for the period July 1, 2010 through
June 30, 2011. Roll Call
Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None.
Motion carried.
REVIEW
PROPOSED BUDGET FOR PROBATION DISTRICT EIGHT.
The Board reviewed the proposed 2010/2011
budget for Probation District Eight which has been submitted to the Holt County
Supervisors for approval. The proposed budget request is $45,700. According to
statue, each county’s share of the budget is based upon caseload and
population. Sherman County’s share is 4% of the budget, with the projected cost
of $1828 for the 2010/2011 fiscal year. Motion by Bandur and seconded by
Panowicz to approve the proposed 2010/2011 budget for Probation District Eight.
Roll
Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None.
Motion carried.
REVIEW
TAX FORECLOSURE SALES.
The Board reviewed the Order of Sales filed
in Sherman County District Court for foreclosure on the following properties in
Sherman County; Part of the Northeast Quarter of Section 8 Township 13 Range 13
OT Rockville; Lot 8, Block 31 OT Rockville; Lots 1,2,3, and the East ½ of Lot 4,
Block 11, Barkers First Addition Loup City; Lots 5,6,7,8, Block 21 OT Loup
City; Lots 4,5,6,7 and the North 6 Feet of Lot 8, Block 8, Barkers First
Addition, Loup City; Lots 20,21 Block 26, OT Loup City. After discussion,
motion by Kieborz and seconded by Panowicz to let the properties sell with the
County not having any interest in the purchasing of said properties. Roll Call
Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None.
Motion carried.
CHANGE
DATE OF REGULAR BOARD MEETING IN AUGUST.
Motion by Kieborz and seconded by Panowicz
to change the regular County Board meeting date of Wednesday, August 4, 2010 at
9:00a.m.to Monday, August 2 at 9:00a.m.due to conflict of Commissioner’s schedules.
Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay:
None. Motion carried.
PRELIMINARY BUDGET FIGURES.
Patty Eurek- Budget Preparer met with the
Board and reviewed expenditure history, actual expenditures and budget requests
that were turned in by offices and departments. Beginning cash balances were
also reviewed. Mrs. Eurek presented to the Board budget line items sheets for
the Board to review before the next meeting. Overall preliminary budget figures
for the 2010/2011 fiscal year were also discussed.
OPEN
BIDS ON TRACTOR.
At 11:00 a.m. Chairman Kieborz opened all
bids received on a tractor and read each aloud. Present were Tom
Rozmiarek-Highway Superintendent, Tony Stobbe-Assistant Highway
Superintendent/Road Foreman, John Obermiller of Green Iron, Pete Morgan of
Fairbanks, Randy Adamek of Ord Equipment and Dan Day of Ken’s Equipment. The
Board reviewed the specifications and equipment on each tractor and directed
questions to the sales representatives present. The Board met with each
representative individually and then discussed the bids further without the
representatives present.
LUNCH
RECONVENE.
The
Board recessed for lunch at 12:30 p.m. and reconvened at 1:35p.m.with all
members present. Also present were Tom Rozmiarek
and Tony
Stobbe.
The Board discussed further the equipment on
each tractor and the bids that were submitted. The representatives were then
invited back into the Boardroom where motion was then made by Kieborz and
seconded by Bandur to accept the bid submitted by Ord Equipment, for a Case IH-Maxxum 140 Limited MFD Tractor, bid price delivered to Loup
city in the amount of $66,750.00, with no trade. Roll Call Vote: Aye: Bandur,
Kieborz, Panowicz. Nay: None. Motion carried.
REVIEW
QUALIFICATIONS FOR ENVIRONMENTAL STUDY SERVICES.
The Board reviewed statements of
qualifications submitted by Miller & Associates, Olsson Associates and JEO
Consulting for environmental study services for Federal Aid Bridge Project
C82-(206) and rated each as per qualifications.
EASEMENT TO BURY ELECTRICAL LINE UNDER 775 ROAD.
Motion by Panowicz and seconded by Bandur to
approve and authorize Chairman to sign Easement granting Robert Irvine and
Robin Irvine the right to install a 480 volt electric line through and under
775 Road, commencing at the intersection of 482 Avenue and 775 Road or the
Southwest corner of Section 28, Township 13 North Range 13, thence east a
distance of 105 feet to the Point of Beginning, thence North a distance of 33
feet, thence East a distance of 10 feet, thence South a distance of 66 feet,
thence West a distance of 10 feet, thence North a distance of 33 feet to the
Point of Beginning; said electric line shall be placed in conduit through
County Right of Way and is to be buried and maintained at least 4 feet beneath
the existing ditch level. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
EASEMENT TO BURY ELECTRICAL LINE UNDER 775 ROAD.
Motion by Panowicz and seconded by Bandur to
approve and authorize Chairman to sign Easement granting Robert Irvine and
Robin Irvine the right to install a 480 volt electric line through and under
775 Road, commencing at the intersection of 483 Avenue and 775 Road or the
Southeast corner of Section 28, Township 13 North Range 13, thence West a
distance of 2,545 feet to the Point of Beginning, thence North a distance of 33
feet, thence West ad distance of 10 feet, thence South a distance of 66 feet,
thence East a distance of 10 feet, thence North a distance of 33 feet to the
Point of Beginning; said electric line shall be placed in conduit through
County Right of Way and is to be buried and maintained at least 4 feet beneath
the existing ditch level. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
EASEMENT TO BURY WATER LINE UNDER WPA SHERMAN AVENUE.
Motion by Kieborz and seconded by Bandur to
approve and authorize Chairman to sign Easement granting Harlan W. Quandt the right to construct, install, maintain and
operate a waterline across WPA Sherman Avenue, commencing at the intersection
of 786 Road and WPA Sherman Avenue, or the Northwest corner of Section 1,
Township 14 North Range 16, 1331 feet south to the Point of Beginning, thence
West a distance of 66 feet, thence North a distance of 10 feet, thence West a
distance of 33 feet to the Point of Beginning; said water line which shall be 1
and 1/2” PVC line and shall be placed in
conduit through County Right of Way and is to be buried and maintained at least
4 feet beneath the existing ditch level. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
GENERAL ROAD BUSINESS.
The Board discussed general road business with Tom Rozmiarek-Highway Superintendent and Tony Stobbe-Assistant Highway Superintendent/Road Foreman.
APPROVE
CLAIMS.
Motion by Bandur and seconded by Panowicz to
approve the claims submitted for payment and the County Treasurer’s Receipts,
with the following exceptions: Claim # 1397 payable to Robert Sivick in the amount of $1,925 tabled until line items researched
further; Claim payable to Qwest in the amount of $489.18 tabled until issues
resolved; Claim #11 payable to the Sherman County Prevention Coalition in the
amount of $76.22 tabled, receipt missing. Roll Call Vote: Aye: Bandur,
Kieborz, Panowicz. Nay: None. Motion carried.
Public Comments-None.
ADJOURN.
There
being no further business to come before the Board, motion by Bandur and
seconded by Panowicz to adjourn the meeting at 3:40p.m. Roll Call Vote: Aye:
Bandur, Kieborz, Panowicz. Nay: None. Motion carried.
Marcy L. Sekutera
Sherman County Clerk