March 3, 2010

Boardroom-Courthouse

Loup City, Nebraska

SHERMAN COUNTY BOARD OF COMMISSIONERS

The Sherman County Board of Commissioners met in regular session on Wednesday, March 3, 2010 in the Boardroom of the Sherman County Courthouse with the following persons present: Eldon Kieborz-Chairman, Tom Bandur and Richard Panowicz. Also present was Marcy L. Sekutera-Sherman County Clerk. The Chairman called the meeting to order at 9:35a.m. Notice of the meeting was given by advanced publication in the Sherman County Times, given in advance to all members of the Board. At the beginning of the meeting, the Chairman announced and informed the public that a current copy of the Open Meeting Act was posted on the South wall of the Boardroom with copies of the Act available for viewing in the Boardroom.

PREVIOUS MINUTES APPROVED.

The Board reviewed the minutes of the February 17, 2010 meeting. An agenda of the meeting was posted in the Clerk’s office and kept continuously current. Motion by Panowicz and seconded by Bandur to approve the previous minutes as written with proof of publication on file. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

MAIL, MONTHLY REPORTS, TREASURER’S CURRENT LIST OF SECURITIES.

The Board reviewed the mail received, the Treasurer’s current list of securities, the monthly reports of the Clerk of the District Court, County Clerk and Sheriff’s Office.

ALEC BAILLIE INFORMATION ON POLISH DAYS.

Alec Baillie-Polish Days Coordinator present.

Mr. Baillie updated the Board on activities that will be taking place during Polish Days. New activities are being planned for Friday which will help Friday’s attendance. The Board voiced their concerns to Mr. Baillie on the vendors who will use the grounds for the full three days and the damage it could cause to the grass. Mr. Baillie will be in contact with certain vendors and request that they tear down in the evenings to allow the grass to receive air. After discussion, motion

by Bandur and seconded by Panowicz to approve the request of Mr. Baillie and allow the Courthouse grounds to be used for Polish Days activities. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

CANCEL CHECK NO.7201

Motion By Bandur and seconded by Kieborz to cancel Check No. 7201 payable to Hansen International in the amount of

$1192.47, duplicate payment. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

EXECUTIVE SESSION.

Motion by Panowicz and seconded by Bandur to go into executive session at 9:55a.m. with Marcy L. Sekutera- County Clerk to discuss personnel.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

RETURN TO REGULAR SESSION.

Motion by Kieborz and seconded by Bandur to come out of executive session and return to regular session at 10:10a.m.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

APPROVE LETTER OF SUPPORT TO REDUCE NEGATIVE EFFECTS ON CONSERVATION PROGRAMS.

Motion by Bandur and seconded by Panowicz to approve and authorize Chairman to sign letter of support for the efforts of the Clay County Board of Supervisors in regards to reducing the negative effects of some specific conservation programs being funded through the Nebraska Environmental Trust.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

OPTIONS FOR STATE OWNED COMPUTERS.

Marcy Sekutera-Sherman County Clerk informed the Board that the State of Nebraska CIO Office had been in contact

with the Clerk’s Office in regards to the existing terminals and PC’s owned by the State that the office is still using. The State is offering different options to replace the existing terminals. Ms. Sekutera presented figures comparing lease options and purchase options. After discussion, motion by Kieborz and seconded by Panowicz to approve the lease option with the State of Nebraska for terminals needed in the Clerk’s Office.

Roll Call Vote: Aye; Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

REVIEW SCHEDULE OF BENEFITS FOR HEALTH INSURANCE.

The Board reviewed the updated schedule of benefits submitted by Raymond Meyer-Insurance Advisor for bid and quote purposes. The Board requested that the Clerk contact Mr. Meyer to request that the bid states that the insurance is to be full funded with no self funding, the overall contract benefit maximum is $2 million per covered person and that the prescription drugs coverage is 4 tier only.

DISCUSS AVAILABLE GRANTS FOR PROJECTS.

Michael Janulewicz-Sherman County Sheriff, Wesley Leithoff-Sherman County Economic Development,

Rich Peters-Sherman County Community Foundation, Inc. present.

Mr. Leithoff informed the Board that there are grant funds available through the USDA Rural Development for emergency vehicles, electronic signs, sirens and other equipment that benefits the public at large. Mr. Leithoff and

Mr. Janulewicz stated that patrol vehicles fall under this grant, with 35% of the cost being the County’s responsibility.

Mr. Janulewicz reported on different makes and models that are under the state contract along with the Sheriff’s Association prices on 2009 vehicles that are fully equipped. After discussion, motion by Kieborz and seconded by Panowicz to approve Mr. Janulewicz and Mr. Leithoff to move forward with the grant process.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

Mr. Peters informed the Board that several community members are interested in obtaining grant funding for an electronic event sign that would post area events. The grant would cover all but 35% of the cost of the electronic sign. Mr. Peters stated that several organizations and individuals are willing to donate towards the project. Different intersections have been looked at as far as traffic, stop signs and power that is already available. Mr. Peters asked the Board for the approval of placing the sign on the south west corner of the Courthouse block to replace the existing marquee. The Board will have Mr. Rozmiarek contact NIRMA in regards to insurance on the project and report back to the Board. After further discussion, motion by Bandur and seconded by Panowicz to approve the request of the placement of an electronic sign on the south west corner of the Courthouse block.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

GRAVEL BIDS.

Tom Rozmiarek-Highway Superintendent and Tony Stobbe-Assistant Highway Superintendent/Road Foreman present.

Also present were Wes & Scott Ulrich of Ulrich Gravel Inc., Shelly & Derek Wolinski of Tri County Sand & Gravel, Bernard Batenhorst of Central Sand & Gravel and Ronald Follmer of Mid-Nebraska Aggregate Inc. for the opening of gravel bids. Chairman Kieborz noted proof of publication of Notice of Contractors for Gravel Bids and at 11:00a.m. opened all gravel bids received and read aloud. The Board reviewed each low bid by township. Chairman Kieborz announced the low bids in each township area for gravel. Motion by than made by Bandur and seconded by Panowicz to accept the low bids in each township for gravel as presented.

Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

APPROVE RESOLUTION 05-10-SIGNING OF PROJECT PROGRAM AGREEMENT.

Motion by Panowicz and seconded by Bandur to approve and authorize Commissioners to sign Resolution No. 05-10

authorizing Chairman to sign Fracture Critical Bridge Inspection Project Agreement BR-NBIA(83) between Sherman County and the Nebraska Department of Roads. Roll Call Vote: Aye; Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

APPROVE AND AUTHORIZE CHAIRMAN TO SIGN PROJECT AGREEMENT BR-NBIS(83).

Motion by Panowicz and seconded by Bandur to approve and authorize Chairman to sign the Fracture Critical Bridge Inspection Project Agreement BR-NMIS(83) between Sherman County and the Nebraska Department of Roads providing for the re-inspection, re-rating and appropriate signing of bridges on public roads with the County’s share being twenty per centum of the project costs. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

APPROVE LOAN PAYMENT CLAIMS/ROAD DEPARTMENT.

Motion by Bandur and seconded by Panowicz to approve and authorize Commissioners to sign Claim #439 payable to Town & Country Bank (Loan#16826) in the amount of $10,336.29 and Claim #440 payable to Citizens Bank (Loan#202023) in the amount of $13,361.26 for the Road Department, which were inadvertently omitted with the February 17, 2010 claims. Roll Call Vote: Aye: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

GENERAL ROAD BUSINESS.

The Board also discussed general road business with Mr. Rozmiarek and Mr. Stobbe.

Public Comments-None.

ADJOURN.

There being no further business to come before the Board, motion by Bandur and seconded by Kieborz to adjourn the meeting at 12:10p.m. Roll Call Vote: Bandur, Kieborz, Panowicz. Nay: None. Motion carried.

Marcy L. Sekutera

Sherman County Clerk